Privacy Policy​

1. Introduction

We respect your privacy and are committed to protecting your personal information. This policy explains how we collect, use, and protect your data when you visit our website or register for our events. IIBI Events Ltd is the data controller for all personal data described in this policy.

We do not use cookies or tracking technologies on our website.

2. The Information We Collect and Why

Event Registration

When you register for an event, we collect your name, email address, and any other details you provide. We use this information to manage your registration, run our events, communicate with you, and maintain secure backups. Our legal basis is our legitimate interests in operating our events and services.

Our Legitimate Interests

Our legitimate interests include operating and promoting our events, managing registrations, communicating with attendees, maintaining the security and integrity of our systems, keeping appropriate business records, and ensuring the effective administration of our organisation. We only rely on legitimate interests where we believe the impact on your privacy is minimal and where you would reasonably expect your data to be used in this way.

Event Photography

We may take photographs at our events and use them to promote current and future events. Our legal basis is our legitimate interests in marketing our activities.

Email Updates

If you sign up for updates or newsletters, we use your information to send you the content you requested. Our legal basis is consent, and you can withdraw it at any time.

Enquiries and Correspondence

If you contact us, we process the information you provide so we can respond and keep appropriate records. Our legal basis is our legitimate interests in managing communications.

Legal, Insurance, and Risk Management

We may process personal data where necessary to protect our legal rights, obtain professional advice, or manage insurance and risk. Our legal basis is our legitimate interests.

3. Sharing Your Information

We only share your data when necessary, including:

• with professional advisers (e.g., lawyers, accountants)
• with event Sponsors and Supporters, but only anonymised attendance numbers and your name, company, and job title

• where required by law or to protect someone’s vital interests

We do not sell your personal data.

4. International Transfers

Some of our service providers (such as email or cloud‑hosting platforms) may be based outside the UK. When this happens, we ensure your data is protected using approved safeguards such as UK adequacy decisions or Standard Contractual Clauses.

You can contact us for more details about these safeguards.

5. How Long We Keep Your Data

We keep your information only for as long as necessary:

• Registration form data (except name and email): up to seven years
• Name and email address: until you unsubscribe or your email address becomes inactive

We may keep some data longer if required by law or to protect legal rights.

6. Your Rights

You have the right to:

• access your personal data

• correct inaccurate information
• request deletion of your data
• restrict or object to processing
• receive your data in a portable format
• withdraw consent at any time
• complain to the UK Information Commissioner’s Office (ICO)

ICO Contact Details: Information Commissioner’s Office Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF https://ico.org.uk

To exercise your rights, please contact us using the details below.

7. Security

We use appropriate technical and organisational measures to keep your personal data secure and protect it from loss, misuse, or unauthorised access.

8. Changes to This Policy

We may update this policy occasionally. Any significant changes will be posted on this page or communicated by email.

9. Contact Us

IIBI Events Ltd Viglen House Business Centre, Office 120 Alperton Lane, Wembley, Middlesex, HA0 1HD Email: its2026@takafulsummit.com